  {"id":487,"date":"2024-09-13T14:24:07","date_gmt":"2024-09-13T14:24:07","guid":{"rendered":"https:\/\/www.mtsu.edu\/caerm\/?page_id=487"},"modified":"2026-04-14T22:56:28","modified_gmt":"2026-04-14T22:56:28","slug":"records_management_retention","status":"publish","type":"page","link":"https:\/\/www.mtsu.edu\/caerm\/records_management_retention\/","title":{"rendered":"Records Management\u00a0"},"content":{"rendered":"\n<p>The University follows the records retention schedules set forth by the State of 乐播传媒入口 Records Management Division, as approved by the State&#8217;s Public Records Commission. To comply with the procedures and requirements of the State Records Management Division, as well as the State Public Records Commission, MTSU has established the following:<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-compact-list\">\n<li>Designation of a Records Officer<\/li>\n\n\n\n<li>Records Coordinators for each University Division\/Department<\/li>\n\n\n\n<li>Annual records destruction event<\/li>\n\n\n\n<li>Records destruction procedures<\/li>\n\n\n\n<li>A proprietary, University Records Management Database<\/li>\n\n\n\n<li>Annual Records Management Training<\/li>\n\n\n\n<li>Annual updates to MTSU Policy 129, as needed<\/li>\n<\/ul>\n\n\n\n<p>In addition, the State&#8217;s record classifications and retention schedules have been condensed into a single document for MTSU use entitled, \u201cMTSU Records Classification Guide.&#8221; As new Records Disposition Codes are created and\/or updated by the State Records Management Division, the MTSU Records Classification Guide will be updated.<\/p>\n\n\n\n<p>The following is a list of resources to assist the MTSU community with record maintenance, retention, and destruction:<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-compact-list\">\n<li><a href=\"https:\/\/w1.mtsu.edu\/records-retention\/manage\/index.php\" target=\"_blank\" rel=\"noreferrer noopener\">Records Management Database<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Records_Training_2023_pptx.pptx\" data-type=\"attachment\" data-id=\"390\">MTSU Records Management Training<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2025\/09\/Records-Management-FAQ.docx\" data-type=\"link\" data-id=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2025\/09\/Records-Management-FAQ.docx\">Records Management FAQ<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2025\/09\/Records-Management-FAQ.docx\" data-type=\"attachment\" data-id=\"382\">Records Storage and Labeling FAQ<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2025\/09\/Records-Box-Label.docx\" data-type=\"attachment\" data-id=\"388\">Records Box Label<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/MTSU_Records_Classification_Guide_October_2022.docx\" data-type=\"attachment\" data-id=\"275\" target=\"_blank\" rel=\"noreferrer noopener\">MTSU Records Classification Guide &#8211; October 2022<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/policies\/p129\/\" target=\"_blank\" rel=\"noreferrer noopener\">Policy 129 &#8211; Records Management and Disposal of Records<\/a><\/li>\n<\/ul>\n\n\n\n<p>The following is a list of resources provided by the State:<\/p>\n\n\n\n<div class=\"wp-block-mtsu-blocks-expandable-block accordion expandable-group expandable-group-faq\" id=\"newExpandable\">\n<div class=\"wp-block-mtsu-blocks-expandable-item accordion-item expandable-heading expandable-heading-faq\"><h2 class=\"accordion-header\" id=\"headingstate-of-tennessee-records-resources\"><button class=\"accordion-button collapsed\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#collapsenewExpandablestate-of-tennessee-records-resources\" aria-expanded=\"false\" aria-controls=\"collapsenewExpandablestate-of-tennessee-records-resources\">State of 乐播传媒入口 Records Resources<\/button><\/h2><div id=\"collapsenewExpandablestate-of-tennessee-records-resources\" class=\"accordion-collapse collapse expandable-content expandable-content-faq\" aria-labelledby=\"headingstate-of-tennessee-records-resources\" data-bs-parent=\"#newExpandable\"><div class=\"accordion-body\">\n<ul class=\"wp-block-list is-style-compact-list\">\n<li><a href=\"https:\/\/sos.tn.gov\/rmd\">State of 乐播传媒入口 Records Management Website<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/rmd-rda.tnsos.net\/index.php\">Search for Effective RDAs<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Electronic_Records_Management_2021.pptx\" data-type=\"attachment\" data-id=\"173\">State RMD Electronic Records Training &#8211; June 16, 2021<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Disaster_Recovery_PlanII2020.pdf\" data-type=\"attachment\" data-id=\"158\" target=\"_blank\" rel=\"noreferrer noopener\">State RMD Disaster Recover Plan Training &#8211; July 15, 2020<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Records_Management_Basics_and_RDA_Development_12920.pdf\" data-type=\"attachment\" data-id=\"305\" target=\"_blank\" rel=\"noreferrer noopener\">Records Management Basics and RDA Development &#8211; January 29, 2020<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Electronic_Records_Management.pdf\" data-type=\"attachment\" data-id=\"175\" target=\"_blank\" rel=\"noreferrer noopener\">State of 乐播传媒入口 Training on Electronic Records<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.mtsu.edu\/caerm\/wp-content\/uploads\/sites\/26\/2024\/09\/Records_Management_Basics.pptx\" data-type=\"attachment\" data-id=\"306\">State of 乐播传媒入口 Records Management Basics<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/sos-prod.tnsosgovfiles.com\/s3fs-public\/document\/Overview%20of%20Statewide%20October%205th%20with%20hyperlink.pdf?VersionId=zwZj8sr_40J89.mIJC4Z.QCys4s8od5s\" target=\"_blank\" rel=\"noreferrer noopener\">乐播传媒入口 Records Management Division Statewide Classifications &#8211; October 5, 2022<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/sos-prod.tnsosgovfiles.com\/s3fs-public\/document\/Statewides%20-%20University%20Overview%20April%2025%20with%20hyperlinks.pdf?VersionId=HJsf4CNt2fupy8jMop_w8nE64PB1rdr8\" target=\"_blank\" rel=\"noreferrer noopener\">乐播传媒入口 Records Management Division University Statewide Classifications &#8211; April 25, 2022<\/a><\/li>\n<\/ul>\n<\/div><\/div><\/div>\n<\/div>\n\n\n\n<p>For additional information regarding records retention schedules, or for assistance with questions regarding records destruction or records maintenance, please email&nbsp;<a href=\"mailto:recordsretention@mtsu.edu\">recordsretention@mtsu.edu<\/a>.&nbsp;&nbsp;&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The University follows the records retention schedules set forth by the State of 乐播传媒入口 Records Management Division, as approved by the State&#8217;s Public Records Commission. To comply with the procedures and requirements of the State Records Management Division, as well as the State Public Records Commission, MTSU has established the following: In addition, the State&#8217;s [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-487","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/pages\/487","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/comments?post=487"}],"version-history":[{"count":1,"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/pages\/487\/revisions"}],"predecessor-version":[{"id":804,"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/pages\/487\/revisions\/804"}],"wp:attachment":[{"href":"https:\/\/www.mtsu.edu\/caerm\/wp-json\/wp\/v2\/media?parent=487"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}