{"id":107,"date":"2024-07-09T21:02:52","date_gmt":"2024-07-09T21:02:52","guid":{"rendered":"https:\/\/www.mtsu.edu\/policies\/?page_id=107"},"modified":"2026-07-27T01:07:25","modified_gmt":"2026-07-27T01:07:25","slug":"p154","status":"publish","type":"page","link":"https:\/\/www.mtsu.edu\/policies\/p154\/","title":{"rendered":"154 \u00a0Publications"},"content":{"rendered":"\n

Approved by President<\/strong>
Effective Date:\u00a0January 2, 2026
Responsible Division:\u00a0Marketing and Communications
Responsible Office: \u00a0Marketing and Communications
Responsible Officer:\u00a0Vice President for Marketing and Communications<\/strong><\/p>\n\n\n\n

I. Purpose<\/strong><\/p>\n\n\n\n

This policy describes a system for campus-based approval and numbering of publications of 乐播传媒入口 (MTSU or University), as required by T.C.A. \u00a7\u00a7 12-7-106-108, and rules of the Higher Education Publications Committee. The cited authorities set forth criteria against which the appropriateness of each publication will be reviewed, require that descriptive information be maintained in a central location, and provide for affixing an identifying number to each covered publication.<\/p>\n\n\n\n

II. Definition<\/strong><\/p>\n\n\n\n

Publications. Any printed matter that is produced for general distribution outside the campus.<\/p>\n\n\n\n

III. Covered Publications<\/strong><\/p>\n\n\n\n

    \n
  1. Examples of publications that require a publication number are:\n
      \n
    1. Undergraduate and graduate catalogs;<\/li>\n\n\n\n
    2. Admissions materials and applications;<\/li>\n\n\n\n
    3. Housing applications;<\/li>\n\n\n\n
    4. Financial aid applications;<\/li>\n\n\n\n
    5. Magazines, brochures, posters, calendars, pamphlets, fliers, programs, etc., promoting the University, its academic programs,and\/or athletic events;<\/li>\n\n\n\n
    6. Alumni and development solicitation materials;<\/li>\n\n\n\n
    7. Seminar and workshop registration forms and brochures;<\/li>\n\n\n\n
    8. Research project reports (if generally distributed);<\/li>\n\n\n\n
    9. Agricultural brochures, pamphlets, etc.;<\/li>\n\n\n\n
    10. Treasurer’s reports and other outside financial reports;<\/li>\n\n\n\n
    11. Campus telephone directories;<\/li>\n\n\n\n
    12. Employee benefits booklets, posters, etc.;<\/li>\n\n\n\n
    13. Purchasing requests for bids;<\/li>\n\n\n\n
    14. Purchase order forms;<\/li>\n\n\n\n
    15. Employment applications;<\/li>\n\n\n\n
    16. Placement forms; and<\/li>\n\n\n\n
    17. Athletic ticket applications.<\/li>\n<\/ol>\n<\/li>\n\n\n\n
    18. Other publications which must have a publication number, but usually are not produced for general public distribution:\n
        \n
      1. Campus, college and department newsletters;<\/li>\n\n\n\n
      2. Faculty and student handbooks; and<\/li>\n\n\n\n
      3. Employee training manuals.<\/li>\n<\/ol>\n<\/li>\n\n\n\n
      4. Certain printed materials, which are intended solely for internal use, may be excluded from the requirement that a publication number be affixed:\n
          \n
        1. Work processing forms for internal use (i.e., work orders, requisitions, transfer vouchers, voucher authorizations, vehicle requests, personnel action forms, and similar documents);<\/li>\n\n\n\n
        2. Research project reports not generally distributed;<\/li>\n\n\n\n
        3. Research survey instruments, classroom test instruments, instructional material (even if sold at campus bookstore);<\/li>\n\n\n\n
        4. Personnel and fiscal policy manuals;<\/li>\n\n\n\n
        5. Grade reports;<\/li>\n\n\n\n
        6. Tickets for athletic and cultural events;<\/li>\n\n\n\n
        7. Student newspapers and yearbooks;<\/li>\n\n\n\n
        8. Meal tickets; and<\/li>\n\n\n\n
        9. Traffic citations.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n

          IV.<\/strong> Campus Review of Publication Requests<\/strong><\/p>\n\n\n\n

          The Vice President for Marketing and Communications shall designate a person or committee within the Division of Marketing and Communications to review and approve publications by the following criteria specified in the rules of the Higher Education Publications Committee:<\/p>\n\n\n\n

            \n
          1. All publications should be justified and be within funding abilities of the University or unit. Criteria for review of publications should include, but not be limited to, the most economical method for producing the publications consistent with the goals and projected audiences of the publications. Other criteria to be considered should include number of copies needed to meet the publication’s goals and to reach its projected audience; type of paper to be selected; use of photographs and color; typography; method of printing; page size; and method of typesetting.<\/li>\n\n\n\n
          2. When considering requests for approval of new publications or when reviewing existing publications, the person or persons responsible for such review and approval should continually consider alternatives to existing or traditional methods of printing and distribution so as to achieve maximum economics while maintaining the integrity of the publications. The University should inform the person or persons responsible for review and approval of publications about available technical assistance for writing specifications for bids, when taking bids is appropriate, and when publications are being printed off campus. Consideration should be given to the most economical method of distributing publications.<\/li>\n\n\n\n
          3. All publications must comply with state and federal laws and regulations.<\/li>\n\n\n\n
          4. All publications should be produced on campus when economically feasible.<\/li>\n\n\n\n
          5. All publications approved for off-campus printing must comply with institutional purchasing procedures.<\/li>\n\n\n\n
          6. One-time approval of a periodic publication is permissible if subsequent issues conform substantially to the original approved design.<\/li>\n<\/ol>\n\n\n\n

            V.<\/strong> Recording of Information<\/strong><\/p>\n\n\n\n

              \n
            1. Pertinent information on University publications must be recorded by the Office of Creative and Visual Services in the Division of Marketing and Communications, and must be maintained on a continuous basis for submitting to the Higher Education Publications Committee on call.<\/li>\n\n\n\n
            2. When such reports are requested, the President shall submit a letter certifying that each report listed in the report has been found justified under the University procedure.<\/li>\n\n\n\n
            3. The following information on each approved publication shall be determined and maintained by the Division of Marketing and Communications:\n
                \n
              1. Name of publication;<\/li>\n\n\n\n
              2. Department producing publication;<\/li>\n\n\n\n
              3. Purpose and brief description of publication’s contents;<\/li>\n\n\n\n
              4. Number of copies authorized to be printed;<\/li>\n\n\n\n
              5. General list of distribution;<\/li>\n\n\n\n
              6. Estimated cost of printing and distribution;<\/li>\n\n\n\n
              7. Name and address of private printer; and<\/li>\n\n\n\n
              8. Publication number assigned.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n

                VI. Numbering of Publications<\/strong><\/p>\n\n\n\n

                Each publication, whose approval is required under this policy, shall have a discrete identifying number assigned, which shall be affixed adjacent to the identification of the University.<\/p>\n\n\n\n

                VII.<\/strong> Private Printing<\/strong><\/p>\n\n\n\n

                As described in Policy 631 Procurement and Contract Standards<\/a>, all printing activities conducted on behalf of the University, including but not limited to publications, promotional materials, branded apparel, banners, signage for marketing and\/or branding purposes, and any printed items intended for marketing, communication, external distribution, or public-facing use, must be processed exclusively through University Printing Services, also known as Blue Print. University Printing Services holds the first right of refusal for all print production jobs funded by University resources, and all University divisions, departments, units, and affiliated entities are required to submit their printing requests accordingly. If University Printing Services determines it cannot fulfill a request due to capacity, technical limitations, or other constraints, it will coordinate the outsourcing process to ensure that any selected vendor meets the University’s quality standards, brand guidelines, and cost expectations. For outsourced print jobs exceeding $10,000, University Printing Services will coordinate with the University\u2019s Procurement Services to conduct a competitive bidding process. This process ensures that the University secures the best available pricing while maintaining compliance with brand standards and applicable procurement policies. Departments are not authorized to engage external printing vendors independently. All exceptions must be reviewed and approved in advance by University Printing Services to maintain consistency, quality, and institutional compliance.<\/p>\n\n\n\n

                VIII. Distribution<\/strong><\/p>\n\n\n\n

                No automatic distribution of reports or publications shall be made, except as specified for public reports in T.C.A. Title 12, Chapter 6, unless so provided in other statutes or policies of the University, or requested by the recipient.<\/p>\n\n\n\n

                IX. Procedures<\/strong><\/p>\n\n\n\n

                The Division of Marketing and Communications shall have written procedures for approving publications.<\/p>\n\n\n\n

                Forms: none.<\/p>\n\n\n\n

                Revisions: June 5, 2017 (original); October 15, 2025.<\/p>\n\n\n\n

                Last Reviewed: October 2025.<\/p>\n\n\n\n

                References: Policy 631 Procurement and Contract Standards; T.C.A. \u00a7\u00a7 12-7-106-108.<\/p>\n","protected":false},"excerpt":{"rendered":"

                Approved by PresidentEffective Date:\u00a0January 2, 2026Responsible Division:\u00a0Marketing and CommunicationsResponsible Office: \u00a0Marketing and CommunicationsResponsible Officer:\u00a0Vice President for Marketing and Communications I. Purpose This policy describes a system for campus-based approval and numbering of publications of 乐播传媒入口 (MTSU or University), as required by T.C.A. \u00a7\u00a7 12-7-106-108, and rules of the Higher Education Publications Committee. […]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-bannernosidebar.php","meta":{"footnotes":""},"class_list":["post-107","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/107","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/comments?post=107"}],"version-history":[{"count":1,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/107\/revisions"}],"predecessor-version":[{"id":3634,"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/pages\/107\/revisions\/3634"}],"wp:attachment":[{"href":"https:\/\/www.mtsu.edu\/policies\/wp-json\/wp\/v2\/media?parent=107"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}