{"id":21,"date":"2024-05-01T17:05:55","date_gmt":"2024-05-01T17:05:55","guid":{"rendered":"https:\/\/www.mtsu.edu\/withdraw\/?page_id=21"},"modified":"2026-07-28T12:07:20","modified_gmt":"2026-07-28T12:07:20","slug":"extenuatingcircumstances","status":"publish","type":"page","link":"https:\/\/www.mtsu.edu\/withdraw\/extenuatingcircumstances\/","title":{"rendered":"Extenuating Circumstance Withdrawals"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you have extenuating circumstances and need to withdraw due to these, such as a medical emergency or death of immediate family member, appropriate documentation of the circumstances should be brought to the One Stop. You may also email\u00a0<a href=\"mailto:withdraw@mtsu.edu?subject=Question%20about%20Withdrawing\">withdraw@mtsu.edu<\/a>\u00a0to inquire about the possibility of an extenuating circumstance withdrawal.\u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the event of a student death (prospective, current, former or alumni), please reach out to <a href=\"mailto:withdraw@mtsu.edu\">withdraw@mtsu.edu<\/a>. We will make appropriate notifications to all campus officials.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Backdated Withdrawals<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Students can submit dated documentation (with specific dates of appointments, visits, etc.) of an extenuating circumstance at any point prior to the last day of finals in a semester to request a backdated withdrawal. This means, based on the dates provided, we may be able to back up a drop\/withdrawal to an earlier date and\/or fee adjustment period within the semester. Any documentation must be submitted to One Stop and the student must request the backdated action.\u00a0<strong>Only the student can initiate a withdrawal<\/strong>. Review acceptable documentation information listed below.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Retroactive Withdrawals<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Retroactive withdrawal refers to withdrawals requested&nbsp;<em>after&nbsp;<\/em>the semester has ended. Any student wishing to withdraw from individual or all classes after the last day of finals must initiate a retroactive withdrawal. The student will need to provide dated documentation of the extenuating circumstance dated prior to the semester\u2019s deadline to withdraw from classes with a grade of W. Once the documentation is received and deemed acceptable, our office will request permission from each instructor to allow the change of grade to a W.&nbsp;It is inevitably at the discretion of the instructor to allow the change or to leave the grade as earned. We will never retroactively withdraw any earned grade above an F\/FA.&nbsp;Fee adjustments are not provided during the retroactive withdrawal process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Please note the following:<\/h3>\n\n\n\n<ul class=\"wp-block-list is-style-compact-list\">\n<li>Retroactive withdrawals may be requested up to one (1) calendar year from the end of the term in question.<\/li>\n\n\n\n<li>In accordance with our&nbsp;<a href=\"http:\/\/catalog.mtsu.edu\/content.php?catoid=36&amp;navoid=8449\" target=\"_blank\" rel=\"noreferrer noopener\">Academic Standards<\/a>, academic standing will not be recalculated in the event of a retroactive withdrawal once a new semester has started.<\/li>\n\n\n\n<li>Sufficient documentation must be provided and meet the following guidelines:\n<ul class=\"wp-block-list\">\n<li>Dates must be within the term in question or within 14 calendar days prior to the beginning of the term.<\/li>\n\n\n\n<li>Documentation must include dates of appointments, visits, etc. that impacted the student\u2019s ability to complete the term.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Documentation<\/strong><strong>&nbsp;<\/strong>must be official and include any dates of appointments, visits, treatments, etc. and must date the incident leading to the withdrawal.\n<ul class=\"wp-block-list\">\n<li>No screenshots.<\/li>\n\n\n\n<li>No Word or other editable documents.<\/li>\n\n\n\n<li>Provider letters must be signed.<\/li>\n\n\n\n<li>Any emails used as support must come straight from the provider&#8217;s official email to&nbsp;<a href=\"mailto:withdraw@mtsu.edu\">withdraw@mtsu.edu.&nbsp;<\/a><\/li>\n\n\n\n<li>It is up to you, the student, to provide adequate documentation to support your request based on the situation that has impacted you specifically. Some examples of common documentation include, but are not limited to:\n<ul class=\"wp-block-list\">\n<li>Doctor\u2019s statements with specific dates (diagnosis\/treatment not needed), signed, from provider<\/li>\n\n\n\n<li>Counselor\/therapist letters with specific dates (diagnosis\/treatment not needed), signed, from provider<\/li>\n\n\n\n<li>Hospital admission\/discharge paperwork<\/li>\n\n\n\n<li>Death certificate\/obituaries if immediate family member (student must be listed in order to establish relation)<\/li>\n\n\n\n<li>Police reports<\/li>\n\n\n\n<li>Travel itineraries<\/li>\n\n\n\n<li>Documentation of family emergency<\/li>\n\n\n\n<li>Other documents to support your specific request.<\/li>\n\n\n\n<li>Documentation can be uploaded securely to our\u00a0<a href=\"https:\/\/itdwebapps.mtsu.edu\/DFPassThrough\/DFCasAuth?TargetResource=https:\/\/dynamicforms.ngwebsolutions.com\/Submit\/Form\/Start\/3b125c6e-6c33-4e46-95e6-8603d593082a\">Drop Box<\/a>, emailed to\u00a0<a href=\"mailto:withdraw@mtsu.edu\">withdraw@mtsu.edu<\/a>\u00a0(if no personally identifiable information like social security numbers), or brought in person to the One Stop- SSAC 210.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Withdrawal Appeals<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Students who are denied fee adjustments, a backdated or a retroactive withdrawal have the option to appeal that decision. The One Stop will provide students who are denied a Withdrawal Appeal Form and provide further instructions at that point. You must first initiate a withdrawal request by emailing\u00a0<a href=\"mailto:withdraw@mtsu.edu\">withdraw@mtsu.edu<\/a>\u00a0and be denied in order to appeal. The decision of the Withdrawal Appeal Committee is final.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you have extenuating circumstances and need to withdraw due to these, such as a medical emergency or death of immediate family member, appropriate documentation of the circumstances should be brought to the One Stop. You may also email\u00a0withdraw@mtsu.edu\u00a0to inquire about the possibility of an extenuating circumstance withdrawal.\u00a0 In the event of a student death [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-bannernosidebar.php","meta":{"footnotes":""},"class_list":["post-21","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/pages\/21","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/comments?post=21"}],"version-history":[{"count":2,"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/pages\/21\/revisions"}],"predecessor-version":[{"id":232,"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/pages\/21\/revisions\/232"}],"wp:attachment":[{"href":"https:\/\/www.mtsu.edu\/withdraw\/wp-json\/wp\/v2\/media?parent=21"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}